At Get Out! Events, we’re known for executing premium corporate event planning and conference management services across Singapore. One of our standout recent projects was managing DigiFT’s presence at TOKEN2049 in September 2024 — Asia’s premier crypto and Web3 conference, held at Marina Bay Sands, Singapore.

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As Singapore’s trusted corporate event organiser, we supported DigiFT with an end-to-end solution — from pre-event consultancy and technical setup to check-in management, on-site branding, and lead generation technology — ensuring everything ran seamlessly and left a lasting impression on attendees.

This case study details how we helped a digital asset exchange brand deliver a polished, professional, and productive showcase at one of the world’s most high-profile blockchain conferences.

The Brief — What DigiFT Needed

TOKEN2049 brings together thousands of industry leaders, developers, investors, and innovators in the blockchain and Web3 space. For DigiFT — a regulated digital asset exchange — this wasn’t just a booth at a trade show. It was a critical opportunity to position their brand as a credible, institutional-grade player in the digital asset exchange space in front of a global audience.

DigiFT needed an event partner who could deliver:

• A professional, premium setup that matched the calibre of TOKEN2049 and Marina Bay Sands
• Seamless guest registration and check-in for hundreds of visitors, including pre-registered and walk-in attendees
• Full AV and stage production for presentations, panels, and speaker sessions
• Branded collateral and signage that reinforced DigiFT’s identity at every touchpoint
• Lead capture and networking technology to maximise the commercial value of every interaction
• End-to-end event management so the DigiFT team could focus on conversations and deals, not logistics

They needed a partner who understood not just event logistics, but the nuances of presenting a fintech brand in a high-stakes conference environment. That’s where Get Out! Events stepped in.

Our Approach — Conference-Grade Event Management

We worked closely with the DigiFT team to create a professional, polished, and productive environment that enabled real conversations, seamless networking, and measurable brand credibility. Our approach went beyond standard booth setup — we treated the DigiFT presence at TOKEN2049 as a standalone event-within-an-event, applying the same rigour and attention to detail that we bring to major corporate events.

Our strategic approach included:

• Pre-event consultancy: Working with DigiFT’s marketing team to align the event setup with their brand messaging and commercial objectives
• Guest experience mapping: Designing the visitor journey from RSVP through to post-event follow-up, ensuring every interaction reinforced DigiFT’s value proposition
• Technical planning: Detailed AV specifications, LED wall content scheduling, and stage programme management for a multi-speaker lineup
• Vendor coordination: Managing all third-party suppliers — furniture, lighting, printing, and catering — to deliver a cohesive, premium setup within Marina Bay Sands’ venue requirements

Execution Highlights — A Seamless Conference Showcase

Pre-Event Planning & Guest Experience

Successful conference events begin long before attendees walk through the door. For DigiFT, our role started weeks ahead with strategic pre-event coordination that included RSVP management and email confirmations, custom QR-code registrations, professional event collateral like e-invites, confirmation messages, and reminders, and event lanyards and name badges for a consistent brand identity.

We created a unified digital touchpoint system that reflected DigiFT’s brand and ensured their audience felt welcomed, informed, and ready to engage from the moment they received their first communication.

Venue Management & AV Production at Marina Bay Sands

With TOKEN2049 attracting thousands of attendees to Marina Bay Sands, precision and professionalism were non-negotiable. Our team handled venue coordination, vendor management, and setup logistics within MBS’s strict load-in schedules and operational guidelines, allowing DigiFT’s team to stay focused on engaging their guests and partners.

Our scope of work included:

• Full AV system — lapel mics, audio mixers, comfort monitors, presentation clickers, and countdown timers for precise speaker management
• LED wall management — for DigiFT’s brand visuals, presentation decks, and speaker content, with real-time screen transitions managed by our production crew
• Lighting installation — profile lights, stage wash lighting, and truss framework for a professional, broadcast-quality ambience
• Event furniture rental — panel seating, coffee tables, and lounge setups for networking areas that encouraged productive conversations
• Stage programme management — coordinating screen transitions, music cues, and speaker flows to ensure the multi-session programme ran without a hitch

Every technical component was tested, positioned, and lit for maximum impact — creating an environment that matched the institutional credibility DigiFT wanted to project.

Check-In Technology & Live Badge Printing

A seamless check-in experience is essential for setting the right tone at any conference event. We deployed a multi-scenario check-in system designed to handle the varied attendee profiles typical of TOKEN2049 — from pre-registered VIPs to spontaneous walk-ins.

The system included QR-code-based registration with instant scanning, a business card fallback option for non-registered guests, on-the-spot name badge printing for personalised identification, and optional wristband pairing to connect attendees to event activity tracking. Whether it was a pre-scheduled meeting or a last-minute introduction, our check-in flow handled it efficiently — keeping queues short and first impressions strong.

Lead Generation & Networking Technology

TOKEN2049 is fundamentally about meaningful connections, and we made sure DigiFT could capture and capitalise on every interaction. Our “Connect” module enabled guests to scan and exchange contact details instantly, access digital brochures, websites, and pitch decks on the spot, and track engagement analytics post-event for follow-up prioritisation.

This technology layer transformed casual booth conversations into trackable, actionable leads — helping DigiFT not only make connections during the conference but also follow up effectively in the days and weeks that followed.

Branding & On-Site Identity

In a conference environment as crowded and competitive as TOKEN2049, visual consistency is critical. We ensured DigiFT’s branding was prominent and cohesive across every touchpoint — from the LED wall content and stage backdrop to the check-in counter signage, name badges, and event collateral. The result was a setup that looked and felt like a unified, institutional-grade brand presence rather than a patchwork of elements.

Challenges & How We Overcame Them

Operating Within Marina Bay Sands’ Strict Event Guidelines

Marina Bay Sands has exacting requirements for load-in schedules, fire safety compliance, electrical specifications, and venue usage. Navigating these guidelines while delivering a premium setup required meticulous advance planning. Our team conducted pre-event coordination directly with MBS venue management, submitted all technical specifications well ahead of deadlines, and built contingency time into our setup schedule. On the day, our load-in ran smoothly and was completed ahead of schedule.

Handling Unpredictable Walk-In Traffic

TOKEN2049 attracts a mix of pre-registered attendees and walk-in visitors, and foot traffic to any given booth can be unpredictable. We designed the check-in system to handle volume spikes gracefully — the QR scan process took under 10 seconds per guest, the business card fallback ensured no one was turned away, and the live badge printing system scaled to accommodate queues without bottlenecks. Our on-site team was also trained to triage visitors, directing high-priority contacts to the DigiFT team immediately.

Delivering Broadcast-Quality Production in a Conference Setting

Unlike a dedicated event venue, conference spaces within larger exhibitions come with ambient noise, shared infrastructure, and limited control over surrounding areas. Achieving broadcast-quality sound and lighting in this environment required careful equipment selection and positioning. Our AV team used directional speakers to minimise bleed, positioned comfort monitors so speakers could present confidently without straining, and managed lighting to ensure the DigiFT stage stood out visually even within the busy TOKEN2049 hall.

The Outcome

DigiFT’s presence at TOKEN2049 was a standout success, delivering measurable brand impact and commercial value.

• Hundreds of meaningful interactions: The booth attracted a steady stream of visitors across both days, with the check-in system processing pre-registered guests and walk-ins seamlessly
• Strong brand positioning: DigiFT’s polished, institutional-grade setup drew positive attention from attendees, speakers, and fellow exhibitors — reinforcing their credibility in the digital asset space
• Actionable lead data: The Connect module captured detailed engagement analytics, providing DigiFT’s sales team with prioritised follow-up lists and conversation notes
• Flawless technical execution: Every speaker session, panel transition, and screen change ran on cue — our production team delivered zero-glitch performance across the full programme
• Client confidence: DigiFT’s team was able to focus entirely on networking, presentations, and deal conversations, trusting Get Out! Events to handle every operational detail

With over 2,000 events executed since 2012, Get Out! Events continues to be the go-to event management company in Singapore for corporate clients looking for results, professionalism, and creativity. From conferences and panels to networking nights and exhibitions, our strength lies in delivering all-inclusive, no-stress solutions that let our clients focus on what matters most.

Let Us Run Your Next Conference or Corporate Event

Planning a tech conference booth, investor networking night, or corporate summit? Trust Get Out! Events to make it seamless. Whether you’re exhibiting at TOKEN2049, presenting at a regional industry conference, or hosting your own corporate summit in Singapore, we’ll handle the stress so you can focus on what matters — your brand, your goals, your audience.

Looking for professional event management in Singapore? GO Events has delivered 1,000+ corporate events since 2012.

Planning a Conference or Exhibition?

Get Out Events delivers end-to-end conference and exhibition management in Singapore:

• Conference & Summit Organiser — From stage setup to attendee management
• Corporate Event Management — Full-service event planning and execution
• Team Building Add-Ons — Enhance your conference with interactive activities